Our Policies Regarding Purchases and Submissions
Made With The Yearbook:
Our Policies Regarding Purchases and Submissions
Made With The Yearbook:
Please note that when you purchase a Yearbook, you are agreeing to the exact order you paid for, to be picked up at the Bath Central School District. There will be no returns, or full or partial refunds, even if you are unpleased with the final product purchased. Books are distributed directly to the students from the clubs in the Spring, but we are not able to mail your product to you, even if you move away before the end of the school year. We want to be as accommodating and helpful as we can, but know that we cannot provide a retail business-level service to you as we are simply a non-for-profit organization offering learning opportunities for students.
Be aware that the full price of the book is not what you paid for it, as several Yearbook Club students run intensive fundraising projects to supplement the purchase price for each and every student. For example, a Haverlinguist Book is approximately $95, discounted to you for this year's price. You are receiving approximately a 35-40% discounted price for the book as a result of hard work completed by other students.
The club is unable to offer receipts of payment for purchases made. However, please refer to the Herff Jones website to check on digital purchases you made there, or use the link above for orders made by check or money order that we attempt to keep updated.
As well, please remember that mistakes are more than likely to occur in the creation of the Yearbook, as the book is a student-lead project created in only a few short months by nonprofessional graphic design and editing learners. Students are taught revisions skills, and work with a teacher to create and edit lots of different kinds of material. Errors are to be expected, even though it is our mission to edit and revise as much of the content as we can. You agree to understanding these notes upon your purchase.
We cannot guarantee we received your cash payment with a paper receipt at the time of purchase. Sometimes students lose the money, or the money gets mixed up in the process. We ask that you send in the money, and then in a few days check our website to be sure we received it. Another option is to email mshuart@bathcsd.org. If you believe you paid in cash, but we do not have a record of it, we will be unable to fulfill your order. It is best to order using our website with a credit card, or pay with a check or money order. It leaves a better trail of payment.
The Yearbook Staff offers parents and family the opportunity to create the ad to their liking by using editing software (even if you pay by check), such as what we offer on this webpage. We cannot always guarantee perfection with your advertisement when students put it together for you, and while we attempt to fix errors, it is likely they will still occur. Note that we are not responsible for the digital quality of the images uploaded or sent to us for final printing. Parent ads submitted with errors or writing issues are not the responsibility of the staff to correct. In the same way, errors made by the students when typing out your hard copy messages are likely. Refunds will not be available for mistakes made in the final editing of the yearbook. Please know that your purchase not only congratulates your student, but also offers another student a learning opportunity and helps us to fund the purchase of the yearbooks for all students. We wish we could offer the service of a full graphics design business and editing team, but we are just a school program looking for your support. Lastly, the purchase of a Senior Ad does not mean you have also purchased a book; the book is separate order. When you purchase and submit materials for the Senior Ad you are agreeing that you understand this note.
***Submitted hard copy materials cannot sent back or returned.
When it comes to the submission of a Yearbook Senior Portrait, both for the yearbook and for the "end-of-the-year" video assembly, students/parents/photographers are responsible for turning this in to the yearbook advisor by October 15th. If there are issues acquiring a photograph, or an issue with photographer appointment timing, do let Mrs. Kim Ortiz know right away.
To be sure all students can participate in the Senior Portrait section of the yearbook, and in the "end-of-the-year" video assembly, students can opt to have Lifetouch take their photo in the Fall Student Picture Day. This is the responsibility of the student to complete, but Lifetouch will send the advisor the photo to use.
Those who do not submit their portrait will not get a reminder or request to submit, other than the requests presented at class meetings, and in Senior Class mailings over the summer.
For the 7th-12th yearbooks, students or community members can visit the high school main office in the Haverling Building after distribution of the yearbook. Please bring exact cash only.
We would like to apologize for any errors in our book. Please know that we may not respond to all voicemails or emails regarding the content printed in the yearbooks. Many issues are unresolvable once the book is printed, and we ask that you reread our policy on purchases. As well, unless you have proof of purchase, or we have proof of purchase, any purchases not on our lists count as not purchased. Use the button below to check your orders. Thank you for understanding.
We are at the mercy of what Lifetouch has sent us, and what we can interpret from their data. In that case, we cannot guarantee that retake photos have been added as the Yearbook portrait. Often we only have the 1st scheduled portrait day photo to use in the Yearbook. We apologize.
Because we are at the mercy of what Lifetouch has sent us, and what we can interpret from their data, it is possible we did not receive a photo taken by Lifetouch on our school portrait days, and therefore that photo is also not in the Yearbook. We do not intend to leave anyone out, however, it is also impossible to know what data and images are missing, or the reasons why Lifetouch is missing something.
Students who do not have their photos taken at our 1st scheduled portrait day may not be in the Yearbook. It is our intention to include portraits taken on the 2nd scheduled portrait day, or retake day, however we often lack the ability on our end to know what Lifetouch has to send us and what they do not.
Name data on portrait pages in the Yearbook has been attached to photos digitally in the Lifetouch imports. If Lifetouch has made a mistake in the spelling of names, or in other data, it is likely we did not catch the mistake, and it has gone unfixed. We apologize.
Students who purposefully make unbefitting facial expressions, or any other inappropriate gestures or faces, other than a standard smile, their photo will not be included in the Yearbook. Final choices about what represents something unbefitting or inappropriate will be at the discretion of the Yearbook Production Advisor. In addition, photos that contain expressions or gestures that violate our policy or school rules may be turned into the office for disciplinary reporting.